Report of irregularities

Agency for Vocational Education and Training, i.e. its Department for Financing and Contracting of IPA project, has the role of implementation body in the IV component of IPA programme of pre-accession assistance.

According to the IPA Manual on Treatment, irregularities in the management and implementation of components IV IPA program include every violation of legal provisions of the European Union and the Croatian national legislation, committed by action and / or failure of action by legal and physical persons, which have or could have, adverse impact on the financial interests of the European Union.

Irregularities in the management and implementation of IV components of IPA program may be, according to the type, technical, contractual, financial and administrative, according to the way of committing they can be intentional and unintentional, according to the effects they may be irregularities with financial effect and irregularities without financial effect, while according to the nature of the formation they may be systemic and irregularities that appear only in a specific project.

Technical irregularities are deliveries of material of a lower quality than materials contracted by a support contract.

Contracting irregularities are non-applications or wrong application of legal rules on support contract.
 
Financial irregularities are fraudulent use and / or theft of means of EU funds, including corruption.

Administrative irregularities constitute non-compliance with EU rules that should be applied in the management and implementation of the third and fourth components of the IPA program.

Systemic anomalies are anomalies that occur in all projects, but opposite of that there are irregularities which appear only in a specific project.

Intentional irregularities are issuing fictitious accounts for undelivered goods or unperformed services accounts, issuing of  invoices by a non-existing entrepreneur, invoicing in duplicate, the invoice in the amount higher than the agreed, non-calculation of discounts for the bigger quantity, transfers of assets of EU funds to wrong account, manipulation with results of the control of documents, falsification of accounting data and documents that justify the same information, submitting for approval of wrong information or omission of important information.

Unintentional irregularities are unintentional errors (committed by negligence) and unintentional violations of operating procedures.

Irregularities with the financial effect result with unjustified payments of costs to a user of supports, while irregularities without financial impact are irregularities that are identified before the charge of unjustified expenses to a beneficiary.

Therefore, pursuant to the abovementioned, all civil and public officers and employees, in case they discover committed irregularity and / or fraud, but also in case of suspicion of committing irregularities and / or fraud in the management and implementation of IV components of IPA program, are obliged to keep in the safe place the original documentation that proves committed irregularity and / or fraud, as well as documentation from the resulting suspicion of committing irregularities and / or fraud, and to immediately, without delay, notify the nominee for irregularities - Irregularity Officer – in the Agency for Vocational Education and Training in the Department for Financing and Contracting IPA program, Ms. Nada Trgovčević Letica, orally, in writing, through direct contact or anonymously:  
 
 
Agency for Vocational Education and Training
Department for Financing and Contracting of IPA program
Lastovska 23, 10 000 Zagreb, Republic of Croatia
tel.: + 385 1 62 74 695
Fax: + 385 1 62 74 698
 
Any irregularity committed and / or fraud and suspicion of their commission must be reported - regardless of the size and significance of anomalies and / or fraud and whether they committed intentionally or from negligence.

Irregularity committed and / or fraud and suspicion of their commission can be reported on the e-address of the Department for Prevention of irregularities and fraud at the Croatian Ministry of Finance (AFCOS Anti-Fraud Co-ordinating Structures):
mailto: nepravilnosti.eu @ mfin.hr

Furthermore, the irregularity committed and / or fraud and suspicion of their commission, can be reported on e-mail address of the Office for Combating Corruption in the European Commission (OLAF-European Anti-Fraud Office): olaf-courrier@ec.europa.eu or fax: +32-2-2960853.
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